Managing POS item recipes

About recipes

When connecting your POS system with RapidBar, all POS items will be imported and listed on the Recipes page. Adding ingredients to these recipes enables RapidBar to determine which product and how much of it needs to be deducted from your on-hand inventory each time a sale is recorded.

For example, a POS item named Orange juice glass is imported on the RapidBar Recipes page and adding 200ml of your Brand X Orange juice product will let RapidBar “know” that each time someone punch the Orange juice glass in your POS, we need to deduct 200ml of Brand X Orange juice from your inventory.

POS items vs batch recipes

There are 2 types of recipes in RapidBar: POS items and Batch recipes.

POS items are recipes that are imported from your POS automatically through the integration. Every items that you sell to customers is a POS item recipe, even if it has only one ingredient.

Batch recipes, on the other hand, are recipes that are crafted in house to be added into sellable items. There’s 2 main benefits of batch recipes:

  1. They can be added into other recipes in smaller portions (like a custom salad dressing or a sauce)
  2. They can be counted or weighed in your inventories

Important information about POS items recipes

  • POS items will import automatically in RapidBar on a daily basis
  • The POS integration is downstream, meaning that you should edit POS items names in your POS and not in RapidBar.
  • Ingredients need to be added and managed inside RapidBar’s Recipes only, not in your POS
  • A missing ingredient warning (red martini glass icon) will display in the warnings column of the Recipes page and will help you see new recipes that need to have ingredients added to them

Filtering recipes

Recipes can be filtered using RapidBar’s many filters. You can sort recipes by warnings (to find the ones that don’t have ingredients yet for example) or by type (POS items vs batch).

You can also add different tags to your recipes to view exactly what you need. E.g. adding Kitchen and Bar tags can allow you to view only the recipes that are relevant to your department.

Active and inactive recipes

Sometimes, you’ll have a POS item in the POS that you don’t want to be visible in RapidBar.

But because new POS items are detected by RapidBar when the integration runs, deleting a recipe that is still present in your POS will not give the expected result: the recipe will be re-created once the integration runs again.

To let you hide recipes that are present in the POS but that you don’t need in RapidBar, you can de-activate them by unchecking the Active column check box. The Status filter at the top of the list let you select between viewing Active, inactive or all recipes.

Adding ingredients to recipes

  1. Navigate to the Recipes page
  2. Select a recipe from the list
  3. In the Content section, click the Add product button
  4. Start typing the first letters of the product you want to add as an ingredient and select it from the suggestions
  5. Enter the quantity of the product that is present in that recipe
  6. Click the Add product button to enter another ingredient or Save to close and save the recipe when done

Adding recipes to recipes

Professional edition only.

Similar to adding products, you can click the Add recipe button to add any recipe to an existing recipe. E.g. In a Caesar Salad recipe, you could add 80ml of the Caesar dressing batch recipe.

Adding instructions and pictures

The text editor on the right of the Content section lets you insert the recipe data (using the Name, POS id, Selling price and Content shortcuts) or any text like you would in a regular text editor. The picture icon lets you insert a photo in the document. When this section is filled, you can export it in PDF format to be printed or shared with your employees.

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